Careers

Department: Operations
Reports to: Director of Finance & Operations

The Facility Manager is responsible for custodial, building, physical plant maintenance and operations of the Center for Architecture, a 15,000+ square foot cultural institution. The Facility Manager supervises a staff of 3-4 Facilities staff, and the department is tasked with the ongoing repair and maintenance of the Center, physical set up & breakdown for all events, and assisting in the installation and de-installation of exhibits of the Center.

Duties/Core Responsibilities:
Building Maintenance & Operations
• Schedules & Supervises all facilities and security personnel, approves timesheets, ensures personnel coverage for all time off requests.
• Oversees operation of HVAC systems, including a Geothermal system, monitoring its daily status, and working with maintenance contractors for issues.
• Ensures that electrical, plumbing, geothermal, and other essential systems and equipment are monitored, cleaned, inspected, and maintained on a regular schedule.
• Manages contracts & vendor relationships for fire alarm, security system, and all other maintenance contracts (with Director of Finance & Operations).
• Tests & monitors building systems, schedules preventative maintenance, responds to urgent maintenance issues, participates in the creation of fire, evacuation, and emergency plans (with Director of Finance & Operations).
• Ensures compliance with all local and state safety requirements, including facility inspections and employee training as necessary, and ensures that all permits are up-to-date.
• Tracks and maintains accident reports, emergency response manuals, fire safety protocols and information.
• Oversees all building repair and maintenance, including painting, lighting, and other equipment maintenance.
• Maintains complete records, diagrams, surveys, maps, of all equipment and systems.
• Coordinates with all other staff as necessary regarding exhibits and programs.
• Orders all cleaning and other building supplies, coordinates commercial garbage services and outsourced cleaning services, as per operational budget.
• Provides support to the Director of Finance & Operations when requested.

Facilities Cleaning and Maintenance
• Provides hands-on support in the cleaning of the facility, as per cleaning schedule.
• Replaces materials (lights, toiletries) as necessary.
• Assists in all set-ups and breakdowns as needed.
• Coordinate with building co-op personnel regarding co-op issues as necessary.
• Coordinate with 532 LaGuardia personnel regarding rental issues, as necessary.

Setup for Events
• Coordinate with Operations & other Staff on the setup and schedule for all events taking place at the Center for Architecture.
• Arrange chairs, tables and other items necessary for all events.
• Oversee Facilities staff for before and after events.
• Coordinate with A/V staff where necessary.
• Coordinate with outside organizations as necessary.

Requirements
• Certifications needed within the first 30-60 days: S95 – Supervision of fire alarm systems, S13 – Citywide standpipe system, and F03 – Indoor Place of Public Assembly personnel

Education and Experience:
• High School Diploma
• 3-5 years of facilities management experience, preferably in the nonprofit sector, a cultural institution, or gallery
• Management experience a plus
• Experience with genie lifts and track lighting systems a plus

Salary Range: $75k to $80k

Physical & Other Requirements:
While performing the duties of this job, the employee is frequently required to stand and walk; climb ladders; board and operate mechanical lifts, and crouch, kneel, and crawl. The employee will be required to regularly lift up to 25 lbs, and occasionally move/lift up to 75 pounds. Must have flexibility to work outside normal work schedule to handle emergencies and/or special work needs.

BENEFITS: All full-time employees of AIA New York and the Center for Architecture receive, after a 90-day evaluation period, a comprehensive benefits package that includes fully employer-paid medical, dental, vision, and life insurance. Employees with 1 year of service are eligible for a 401(k) plan that includes a 3% employer contribution.

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

The Center for Architecture is seeking freelance Design Educators to teach in our K–12 architecture and design education programs. Our programs use hands-on, project-based design activities to enrich classroom studies, build students’ understanding and appreciation of architecture and the built environment, and develop their design skills and sensibilities.

Programs take place in schools and community sites throughout the city, and at the Center for Architecture in Greenwich Village and include:
• Learning By Design:NY Programs: in-school, multisession residencies offered during the school day or as after-school enrichment. Programs typically run for 6–10 weeks, serving multiple classes with weekly 90-minute classroom workshops on the program theme.
• Center-based Youth Programs:
o 3-day Vacation Programs held during public and private school breaks
o Weeklong Summer Programs
o Weekend Teen workshops for high school students

Design Educators are hired and paid on a per program basis. Candidates must be willing to travel to program sites throughout the city and to collaborate with partner teachers to develop age-appropriate, sequential lessons that integrate architecture and design into classroom studies.

Qualifications:
• Bachelor’s or master’s degree in architecture, design, engineering and/or arts education;
• Minimum two years’ experience leading hands-on art/design projects with youth groups in a school, museum or community setting;
• Excellent classroom management skills and ability to work with students of varying abilities;
• Familiarity with NY State Blueprint for Teaching and Learning in the Arts and core curriculum standards.

Candidates will be asked to lead a demonstration lesson on a topic provided by the Center for Architecture. Additional training sessions on CFA curricula and pedagogy may also be required. Design Educators accepted for employment must attend an orientation session at the Center for Architecture and be fingerprinted by the Department of Education before taking on a program in a New York City public school. CFA will reimburse the fingerprinting fee.

Design Educators are paid on a per program basis as independent contractors at a rate of $125/90-minute classroom session with students. This is inclusive of travel and prep time needed for each session. 1-hour planning meetings with participating teachers are paid at the rate of $50/hour. Mandatory Center for Architecture training sessions are paid at $25/hour.

APPLICATION INSTRUCTIONS: Qualified candidates should submit two lesson plans they have developed and taught on an architecture/design topic with examples of related student work, their resumé and a thoughtful cover letter to jobs@aiany.org. Please put the job title and your last name in the subject line of the email.

The Public Information Assistant is a part-time (approximately 12-18 hours per week) position that provides staffing support for the Center for Architecture’s front desk. The principal responsibility for this position is to welcome and provide basic information about AIA New York and the Center for Architecture to visitors and callers. In addition to staffing the front desk and directing phone calls, the Public Information Assistant conducts event check-in procedures and provides miscellaneous administrative support.

Pay Rate: $18/hour

Responsibilities include but are not limited to:
• Data entry
• Greeting and directing visitors
• Providing information about programs, events, and exhibitions to visitors and callers
• Organizing and restocking exhibition materials
• Assisting with the setup of smaller meetings and events
• Conducting event check-in/on-site registration, and receiving admission payments
• Providing administrative assistance for various projects

Qualifications:
• This flexible part-time position is perfect for someone seeking supplemental income such as retirees, stay-at-home parents, and graduate students.
• A friendly, customer service focused attitude.
• Museum or gallery experience a significant plus.
• Strong computer skills, particularly with Microsoft Office Suite.

Start date: ASAP.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.