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Jobs

AIA New York and the Center for Architecture are equal opportunity employers, encouraging diversity and welcoming applicants of all backgrounds.

Membership and Program Coordinator [last updated 12/15/21]

ORGANIZATION: AIA New York
DEPARTMENT: Member Services
SUPERVISOR: Assistant Director, Member Services
CLASSIFICATION: Full time, non-exempt
RATE OF PAY: $48,000 - $52,000

POSITION DESCRIPTION: The Membership and Program Coordinator provides the core administrative support for AIA New York’s member services, which includes member tracking, billing, programs, and events. They serve as the primary point of contact for all membership related inquiries, tours, and continuing education services. The Coordinator assists in recruiting new members, partner organizations, and corporate sponsors for the AIA New York Chapter. Furthermore, the Coordinator assists in developing and implementing engaging, relevant tours and book talks for the design community.

The Membership and Program Coordinator is supervised by the Assistant Director, Member Services, and works in tandem with the Programs and Events Coordinator, who is responsible for the programmatic execution of the Chapters wide range of member programming. The Membership and Program Coordinator is the primary contact for member enrollment, renewal and technical support. The base weekly schedule for this position is Monday-Friday, 9:00am-5:30pm, though some early mornings, evenings, and weekends may occasionally be required. Responsibilities include:

Membership

• Field questions and concerns from Architects and Design Professionals related to AIA Membership and benefits;
• Maintain accuracy of membership data;
• Work with the Assistant Director, Member Services to implement updates to the Chapter’s Salesforce instance;
• Coordinate member recruitment efforts and annual membership renewal drive, including fee invoicing and collection;

Programs

• Work with the Program and Event Coordinator to manage all ticketing and event registration services for AIA New York programs and events, and provide technical support to event registrants;
• Provide event support for Chapter walking and boat tours
• Provide event support of Oculus Book Talks

Continuing Education

• Serve as the organization’s main point-of-contact for Continuing Education, including the submission of course objectives to AIA National’s CES system for credit approval, the processing of credit and certificates, and customer service for event attendees with credit issues; and
• Other duties as assigned

QUALIFICATIONS:
• Bachelor’s Degree;
• 1-2 years relevant experience in a non-profit, design, and/or architecture setting;
• Strong organizational skills and detail-oriented;
• Excellent communication and interpersonal skills;
• Outstanding computer skills; in particular with the Microsoft Office 365 suite of products and Adobe InDesign and Photoshop;
• Experience managing data sets, budgets, and financial information;
• Experience with Salesforce Classic strongly preferred;
• A balanced ability to conduct detail-intensive independent work, and be a strong team player; and

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

Facilities Manager [last updated 12/15/21]

The Facilities Manager is responsible for custodial, building, and physical plant maintenance of the Center for Architecture, a 15,000+ square foot cultural institution. The Facilities Manager supervises a staff of 3-4 Facilities Assistants, and the department is tasked with the physical set up for all events, assisting in the installation and de-installation of exhibits, and ongoing repair and maintenance of the Center.

Primary duties and responsibilities of the Facilities Manager include:

Building Cleaning and Maintenance
o Clean all floors, surfaces, and windows;
o Replace materials (lights, toiletries, maintenance supplies) and order as necessary;
o Coordinate all cleaning duties; and
o Coordinate with building co-op personnel regarding co-op issues as necessary.

Setup for Events
o Coordinate with Operations Staff on the setup and schedule for all events taking place at the Center for Architecture;
o Arrange chairs, tables and other items necessary for all events;
o Oversee Facilities staff for before and after events;
o Coordinate with A/V staff where necessary; and
o Coordinate with outside organizations as necessary.

Facilities Maintenance
o Supervise all facilities personnel;
o Oversee operation of HVAC systems, including a Geothermal and coordinate with maintenance contractor;
o Oversee all other building operations as necessary;
o Manage contracts for fire alarm and security system;
o Ensure that all permits are up-to-date and that facility is in compliance with regulations;
o Oversee all building repair and maintenance, including painting, lighting, and other equipment;
o Coordinate with all other staff as necessary regarding exhibits and programs.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to stand and walk; climb ladders; board and operate mechanical lifts, and crouch, kneel, and crawl. The employee will be required to regularly lift up to 25 lbs, and occasionally move/lift up to 75 pounds.

BENEFITS: All full-time employees of AIA New York and the Center for Architecture receive, after a 90-day evaluation period, a comprehensive benefits package that includes fully employer-paid medical, dental, vision, and life insurance. Employees with 1 year of service are eligible for a 401(k) plan that includes a 3% employer contribution.

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

School Programs Manager [last updated 12/15/21]

The School Programs Manager has primary responsibility for the Center for Architecture’s in-school Learning By Design:NY classroom residency program and after-school programs including the partnership program with the NYC Department of Youth and Community Development. The Manager will also teach in these programs as needed and assist with related programming such as Professional Development workshops for teachers. The Manager will report directly to the Director of Education and have regular interaction with other members of the Center for Architecture staff and staff of the American Institute of Architects NY Chapter, our partners at the Center.

Responsibilities:
• Manage all administrative aspects of in-school Learning By Design:NY programs and after-school programs offered in partnership with the City’s Department of Youth & Community Development or other school/community partners. Responsibilities include:
o School/partner outreach and communication
o program scheduling and invoicing
o assigning, monitoring and supporting partnerships between CFA freelance educators and schools/sites
o scheduling and facilitating planning meetings between CFA educators and participating teachers
o Coordinating teacher Professional Development workshops related to school programs
o program tracking, evaluation and documentation
o managing program supplies and resource materials.
• Teach K-12 classes at the Center or in partner schools approximately 2-4 days/month
• Assist with administration and teaching of youth and family programs when schools are not in session, including Summer, Vacation, Family Days and Design Discovery programs. Activities may include program planning; assisting with design activities in the classroom; check-in/check-out; field trips and lunch supervision, documentation, etc.
• Contribute to other department-wide activities/programs such as the Architecture & Design College Fair, Discover Architecture career discovery program, and Architecture at Home resources/workshops
• Assist with annual Building Connections exhibition of K-12 student work
• Maintain online and CFA-based education resources for use by Education staff and freelance educators
• Other administrative duties as required

Qualifications:
This position requires an energetic and organized individual with experience in school programming and Arts Education/Administration. The Center for Architecture's Education Department is a small staff where collaboration, flexibility and teamwork are essential. The right candidate will have:
• Bachelor’s or Master’s Degree + 2-4 years’ experience in arts administration/arts education, particularly with in-school programming
• Strong project managements skills, able to coordinate multiple projects simultaneously, prioritize tasks and meet deadlines
• Excellent computer skills that include MS Office Suite and Adobe Suite; experience with Salesforce, photo-editing and graphic design a plus
• Experience leading hands-on art/design projects with K-12 audiences in a school, museum, or community setting
• Excellent classroom management skills and interest in teaching diverse populations with varying learning abilities
• Background in architecture, design, engineering preferred
• Familiarity with NY State Blueprint for Teaching and Learning in the Arts, STEM and Common Core State Standards
• Ability to take initiative and work both independently and collaboratively
• Excellent interpersonal and verbal/written communication skills
• Strong attention to detail, thorough and accurate

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

Salary range: $50,000 - $55,000
Start Date: January 2022

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.

Public Information Assistant [last updated 11/1/21]

ORGANIZATION: AIA New York / Center for Architecture
SUPERVISOR: Office Manager
CLASSIFICATION: Part-time, non-exempt

The Public Information Assistant is a part-time (approximately 12-18 hours per week) position that provides staffing support for the Center for Architecture’s front desk. The principal responsibility for this position is to welcome and provide basic information about AIA New York / Center for Architecture to visitors and callers. In addition to staffing the front desk and directing phone calls, the Public Information Assistant conducts event check-in procedures and provides miscellaneous administrative support. Generally available shifts are: Tuesdays (8am-2pm); Wednesdays (8am-2pm) and Thursdays.

Responsibilities include but are not limited to:

• Data entry
• Greeting and directing visitors
• Providing information about programs, events, and exhibitions to visitors and callers
• Organizing and restocking exhibition materials
• Assisting with the setup of smaller meetings and events
• Conducting event check-in/on-site registration, and receiving admission payments
• Providing administrative assistance for various projects

Qualifications:

• High school diploma or equivalent. Preference for students/recent graduates studying architecture, art history, museum studies or related fields.
• A friendly, customer service focused attitude.
• Museum or gallery experience a significant plus.
• Strong computer skills, particularly with Microsoft Office Suite.

Start date: ASAP.

PLEASE NOTE: All employees of AIANY/CFA are required to be fully vaccinated against COVID-19, as stipulated by our contracts with the Department of Education, and the Department of Youth and Community Development. Proof of vaccination will be required as a part of your onboarding paperwork.

APPLICATION INSTRUCTIONS: To apply, please send a cover letter and resume in PDF format to jobs@aiany.org. Please put the job title and your last name in the subject line of your email. No phone calls, please.
Volunteers

AIA New York and the Center for Architecture often seek volunteers to support a wide variety of programming. Check back here for updates.

K-12 Volunteers

Volunteering at the Center for Architecture is a great way to contribute to the community, learn new skills, and have fun! We often need volunteers for the following:

Family Day Programs: Weekend public programs for children ages 5-13 and their parents.
Vacation Programs: 3-day thematic programs for children grades 3-8.
Summer Programs: 5-day thematic programs for children grades 3-12.
Reviewers: Architectural reviewers for middle school and high school students.

For more information, download the K-12 Volunteers application form below.

Apply

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