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Jobs

AIA New York and the Center for Architecture are equal opportunity employers, encouraging diversity and welcoming applicants of all backgrounds. Applicants that do not follow the specific instructions associated with each job post will not be considered. No phone calls, please.

Operations Manager

[Last updated October 25, 2018]

DEPARTMENT: Operations
SUPERVISORS: Director of Operations, Executive Director
CLASSIFICATION: Full-time Exempt
SALARY: Mid 50’s
EST. START DATE: Monday, November 5, 2018

POSITION DESCRIPTION: The American Institute of Architects New York Chapter (AIANY) and Center for Architecture (CFA) are seeking candidates with a background in non-profit operations/administration for the position of Operations Manager. This full-time opportunity is ideal for candidates with strong interest in one or more of the following areas: architecture and design; non-profit operations; cultural institutions, and/or professional membership organizations. A successful candidate for this position will be industrious, efficient, comfortable working with a range of people, and will demonstrate a commitment to architecture and the built environment.

The Operations Manager reports to the Director of Operations and the Executive Director, works closely with the senior management team, and supervises four part-time front desk/reception staff.

Primary Duties and Responsibilities - The Operations Manager’s responsibilities are in 3 categories:

Event Logistics Coordination:
• Manage the CFA’s master calendar of space bookings.
• Work closely with the A/V Manager and Facilities Manager to ensure that staff and resources are properly planned for events.
• Support the event scheduling and logistics needs of 4 partner organizations that co-locate at the Center for Architecture.
• Schedule catering, beverage service, floor plans for internal programs and events taking place the Center.

Office Operations Management:
• Field and triage general phone and email inquiries.
• Supervise part-time CFA Front Desk staff, and ensure they are competing daily tasks and special projects.
• Manage the AIANY document sales program, including completion of orders and management of inventory.
• Oversee inventory of office supplies and conduct supply ordering as necessary.

Executive Director/Board/Senior Management Support:
• Manage the Executive Director’s calendar and daily schedule and ensure that the Executive Director and his office are prepared for meetings.
• Book travel, lodging, and meal reservations for Executive Director, senior management, and Board members.
• Some email and phone correspondence on behalf of the Executive Director is required, mainly in the areas of scheduling meetings, meeting follow-up tasks, and logistical inquires.
• Coordinate scheduling and prep work for AIANY and CFA Board meetings, including the dissemination of materials and information required by Board members to participate in said meetings.
• Coordinate logistics for a series of special programs (approximately 6-8 per year) initiated by the Executive Director.

This is a dynamic position that is responsive to the growth and change of the organizations. Other duties and responsibilities may be assigned based on candidate skill and organizational priority.

SKILLS, EDUCATION, AND BACKGROUND - The ideal candidate will have most, if not all, of the following:
• Bachelor’s Degree
• A minimum of 3-5 year’s working experience in a non-profit, cultural institution, or architecture firm setting. Similar experience in other settings will also be considered.
• Excellent computer skills, particularly with Microsoft Office and G Suite apps. Experience with Salesforce is a major plus, but not required.
• A proven track record of supporting senior management and organizational leaders.
• Ability to manage multiple schedules, including predicting the needs of leaders and meeting/event attendees for various appointments.
• A professional and succinct writing style.
• A strong desire to make a difference in an architecture and design organization.
• Solid organizational skills.
• Ability to multi-task. This means you are able to receive many incoming tasks and requests, prioritize them, and effectively complete them.
• Patience and a good-natured personality.

BENEFITS: All full-time employees of AIA New York and the Center for Architecture receive, after a 60-day evaluation period, a comprehensive benefits package that includes employer paid medical, dental, vision, and life insurance, 15 days of paid vacation and 10 paid sick days. Employees with 1 year of service are eligible for a 401(k) plan that includes a 3% employer contribution.

APPLICATION INSTRUCTIONS: Qualified applicants should send a thoughtful cover letter and resume to jfallarino@aiany.org. Please put the job title and your last name in the subject line; include the cover letter in the body of the email; and attach your resume as a PDF. Applicants that do not follow these instructions will not be considered. No phone calls, please.

For further Information, download the Operations Manager job description.

Freelance Design Educator

[Last updated August 7, 2018] The Center for Architecture is seeking freelance Design Educators to teach in our K–8th grade architecture and design education school programs. Programs include in-school, multi-session residencies and/or after-school programs in schools and community sites throughout the city. Our programs use hands-on, project-based design activities to enrich classroom studies, build students’ understanding and appreciation of architecture and the built environment, and develop their design skills and sensibilities.

Design Educators are hired and paid on a per program basis. Programs typically run weekly for 6–10 weeks. Candidates must be willing to travel to program sites throughout the city and to collaborate with partner teachers to develop age-appropriate, sequential lessons that integrate architecture and design into classroom studies.

Qualifications:
• Bachelor’s or master’s degree in architecture, design, engineering and/or arts education;
• Minimum two years’ experience leading hands-on art/design projects with youth groups in a school, museum or community setting;
• Excellent classroom management skills and ability to work with students of varying abilities;
• Familiarity with NY State Blueprint for Teaching and Learning in the Arts and core curriculum standards.

Design Educators accepted for employment must attend an orientation session at the Center for Architecture on September 5th, 2018 and be fingerprinted by the Department of Education before taking on a program in a New York City public school. CFA will reimburse the fingerprinting fee. Additional training sessions on CFA curricula and pedagogy may also be required.

Design Educators are paid on a per program basis as independent contractors at a rate of $125/90-minute classroom session with students. This is inclusive of prep time needed for each session. 1-hour planning meetings with participating teachers are paid at the rate of $50. Mandatory CFA training sessions are paid at $20/hour.

Application Instructions:
Qualified candidates should submit two lesson plans they have developed and taught on an architecture/design topic with examples of related student work, their resumé and a thoughtful cover letter to info@aiany.org. Your cover letter should be within the body of the email, and your resumé and additional materials should be attached as PDFs. Please put the job title and your last name in the subject line of the email.

For further Information, download the Freelance Design Educator job description.

Volunteers

AIA New York and the Center for Architecture often seek volunteers to support a wide variety of programming. Check back here for updates.

K-12 Volunteers

Volunteering at the Center for Architecture is a great way to contribute to the community, learn new skills, and have fun! We often need volunteers for the following:

Family Day Programs: Weekend public programs for children ages 5-13 and their parents.
Vacation Programs: 3-day thematic programs for children ages 5-18.
Summer Programs: Week-long thematic programs for children ages 5-18.

For further Information, download the K-12 Volunteers job description.

Apply

K-12 Summer Volunteers

Looking to share your interest in architecture and design with young people this summer? Volunteer for a week-long summer program at the Center for Architecture!

For further Information, download the K-12 Summer Volunteers job description.

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